How to add subtitles or captions to Zoom meeting recordings

Everyone should record Zoom meetings and add subtitles to them. Because it’s tough to remember every single detail that has been shared in back-to-back Zoom meetings.

With subtitles, you can watch the recordings later and know exactly who is saying what. Especially if the Zoom meetings consist of a high number of attendees from different countries.

Your best bet is to use an auto-caption generator tool to create subtitles for your video. Because it’s easy and requires no effort from your end.

In this guide we will tell you how to add subtitles to Zoom recordings, and how you can record Zoom meetings without permission.

Video: How to record Zoom meeting with subtitle (without host permission)

If you already know how to record Zoom meetings, then you can start from this part of the blog. If you need help recording Zoom meetings even when you’re not the host, then we recommend starting from the next part. Then coming back here.

1) Download your Zoom meeting recording as an account owner or admin

If you’re an account owner, it’s simple to download your meetings. You can do that within Zoom; no dependence is required on any external tools. Follow these steps -

- Sign in to your Zoom web portal

- Click on Recordings on the left-hand side navigational bar

- Tick on the checkbox 𝤿 next to the recording you want to download

- Tap on the dotted line … and click on Download

2) Open Vmaker To Add Subtitles

Now that you have the Zoom recording ready, all you have to do is pick a reliable tool to add subtitles to the video. Vmaker AI video editor has subtitles that can:

• Understand and transcribe your videos in 35+ languages
• Translate to 100+ languages (Coming soon)
• Help you customize your subtitles to match your brand/video color palette

And the best part? Vmaker AI has an open library of Viral Styles that every leading social media content creator uses on social media. (More on this in a bit)

3) Sign in and Upload your video:

If you’re already not using Vmaker AI, search for vmaker.com and create your account.

After you create an account, all you have to do is click on the Edit Video button and upload the video from your local storage as shown in the video below:

4) Generate Subtitles:

After you’ve uploaded your video, click on the Subtitles button in the bottom left corner of the editing canvas. Now, you have to click on the Auto-generate option after the left sidebar opens up.

After you click on it, Vamker AI automatically identifies the language and transcribes your video and adds subtitles.

Note: Since it’s a Zoom recording, you can also edit the subtitles as needed, if you want to add more context to a clip in the subtitles.

5) Customize the Subtitles

Vmaker AI is unlike other subtitle generators. It has multiple options to customize the subtitles. You can choose the style that AI picks for you or you can also customize it from scratch.

You can pick a Subtitle style from 30+ presets available or edit the subtitles from scratch by changing the text size, color, effects, and animations.

6) Export & Download

The last step is downloading the video with the subtitles generated by the auto-caption generator tool. Tap on the Export button in the top right corner of the screen.

If you’re not the administrator in a Zoom meeting account, then you cannot record meetings in Zoom. Therefore, downloading them is out of the question.

But, you can still do it by using a screen recorder like Vmaker. It’s easy to set up, use, and it works on both Windows and Mac PCs. Moreover, you don’t have to take permission from the host for recording.

Watch this video to find out how Vmaker records Zoom meetings.

After you record and download the video, follow the above steps to generate subtitles for the meeting.

Loved what you just read? Isn’t it amazing how an auto-caption generator can make your job so easy to generate subtitles for Zoom meetings?

We encourage you to start using this tool right away - before it’s time to get on the next Zoom call. All you have to do is use a screen recorder (if you’re not the host) to record the meeting, and then upload it on the subtitle generator. This is - hands down - one of the best applications of AI in daily work.

Recommended Readings:

How to Record a Video on Zoom and Share it

10 Best Zoom Meeting Recorders (2024)

How To Record a Zoom Meeting as a Participant?

Record on Zoom for Free - A step-by-step guide (with video)

How to record Zoom, Google Meet, or any online meeting with subtitles?

How to Turn Google Slides Presentations into Videos | With Audio & CC

How to Add Multilingual Subtitles to your videos with use cases

How to Add Subtitles and Auto-Captions for Instagram Reels